A typeset PDF may well be the final stage of a document before publication, so it could spell disaster if your client made an edit that you had marked up by mistake! Acrobat Reader provides a range of pre-drawn shapes, such as circles, lines, and boxes, which are perfect for annotating text.Īs with any proofreading job, you’ll need to give the document a final once-over to ensure that you’ve stuck to the brief, the markup is accurate, and there are no introduced errors.
You should also familiarize yourself with the Drawing tools, which you can find on the far right of the Comment toolbar. Sometimes, if the client imports the PDF into a different software (e.g., InDesign), the sticky notes can move around on the page. However, it’s important to be specific in the accompanying comment about which part of the text you’re referring to. This makes it ideal for annotating flat PDFs as you don’t need to select a specific part of the text. The Sticky Note tool lets you place a sticky note symbol anywhere in the document. However, it is still possible to mark up such documents using the Sticky Note and Drawing tools. Proofreading Flat PDFsĪ flat PDF is essentially a static image, which means you can’t interact with the text.
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This tool is especially useful for annotating flat PDFs, so we’ll talk more about it in the next section.įor more detailed instructions on how to use each of these tools, see this video.
You can also use the Sticky Note tool to mark up anything relating to a whole page, or a non-textual element that you can’t select.And, as with the Replace Text tool, you’ll need to specify what needs to be inserted in a comment. Instead, it inserts a small arrow to indicate where something needs to be added. The Insert Text tool works much like the Replace Text tool but without striking through any text.You will thus need to provide the replacement text in your accompanying comment. You can use this tool to indicate that your client should replace incorrect text, rather than simply delete it. The Replace Text tool works similarly to the Strikethrough tool, except it adds a small arrow after the selected text.The Strikethrough tool adds a horizontal line through selected text, making it perfect for marking up deletions.This is particularly useful when you need to leave a note to your client suggesting an edit to a specific word, phrase, or sentence. The Highlight tool allows you to select and highlight text.You can use comments to provide additional detail about your edits (e.g., clarifying or explaining any text that the client needs to change).
These tools also let you create a comment to accompany your text markup. For proofreading, we recommend using the Highlight, Strikethrough, Replace/Insert Text, and Sticky Note tools to annotate a PDF. Instead, you’ll need to use the tools in the Comment toolbar to mark up the text. Unlike when working in Microsoft Word, though, you won’t be able to edit the text directly or use the Track Changes and Compare tools. Working on a structured PDF is relatively straightforward as you can select text with your cursor. In this post, we’ll take you through how to annotate a PDF using Adobe Acrobat Reader. Once you get the hang of it, though, proofreading a PDF is simple. And if you’re used to the tools in Microsoft Word, the process for marking up a different type of document can seem daunting. As a freelance proofreader, you may be asked to proofread a PDF at some point.
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